Sponsorship

Sponsor and Exhibitor Opportunities

Download: 2023 Soil Science Australia Conference Sponsorship brochure

Download: Sponsors and Exhibitors Manual

Exhibition Floor Plan & Booth Allocations

View Terms and Conditions | Sponsors & Exhibitors

Sponsorship Opportunities

$20,000
plus GST

SOLD - PLATNIUM PARTNERSHIP

Benefits:

    • One 6mx3m exhibition booth in a prime location, including:
      • White panel shell scheme booth
      • Fascia board with company name
      • Furniture package
      • 2x spotlights
      • 1x 4-amp power outlet
      • 1x wastepaper basket
    • Acknowledgment as Platinum Partner on all Conference materials including print, PDFs and broadcast emails
    • Logo, hyperlink and company bio on the Conference website and app
    • Daily verbal acknowledgment as Platinum partner
    • Four (4) PDF brochures/flyers available for download from the Conference website and app
    • Organisation logo on the Partner page of the Conference app
    • Two (2) pull up banners displayed in the catering area during the Conference (Partner to supply)
    • Three (3) app push notifications throughout the Conference – One (1) per day
    • Access to lead management software
    • Opt-in delegate list including first name, last name, organisation, state and email address
    • Organisation logo displayed in opening multimedia presentation and holding slides
    • One (1) company brochure or flyer inserted in all delegate satchels (Partner to provide insert). Inserts are subject to Organising Committee approval.
    • Social media recognition

PLUS

 

    • Logo printed on each delegate’s name badge and lanyard
    • 3 Full registrations including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately
$15,000
plus GST

GOLD PARTNER – GALA DINNER SPONSOR

Benefits:

    • One 6mx3m exhibition booth in a prime location, including:
      • White panel shell scheme booth
      • Fascia board with company name
      • Furniture package
      • 2x spotlights
      • 1x 4-amp power outlet
      • 1x wastepaper basket
    • Acknowledgement as Gold Partner on all Conference materials including print, PDFs and broadcast emails
    • Logo, hyperlink and company bio on the Conference website and app
    • Daily verbal acknowledgement as Gold Partner
    • Two (2) PDF brochures/flyers available for download from the Conference website and app
    • Organisation logo on the Partners page of the Conference app
    • Two (2) pull up banners displayed in the catering area during the Conference (Partner to supply)
    • Two (2) app push notifications throughout the Conference –
    • Access to lead management software
    • Opt-in delegate list including first name, last name, organisation, state and email address
    • Organisation logo displayed in opening multimedia presentation and holding slides
    • One (1) company brochure or flyer inserted in all delegate satchels (Partner to provide insert) Inserts are subject to Organising Committee approval
    • 2 Full registrations including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately
    • Social media recognition
  • PLUS
  • Gala Dinner Partner
    • Naming rights to the Gala dinner
    • Two additional tickets to the Gala dinner
    • Opportunity for an organisation representative to make a short speech dinner
    • Pull up banner displayed at the dinner venue
    • Organisation logo on the dinner menus
  •  
$15,000
plus GST

SOLD - GOLD PARTNER – CONFERENCE APP
SPONSOR

Benefits

  • One 6mx3m exhibition booth in a prime location, including:
    • White panel shell scheme booth
    • Fascia board with company name
    • Furniture package
    • 2x spotlights
    • 1x 4-amp power outlet
    • 1x wastepaper basket
  • Acknowledgment as Gold Partner on all Conference materials including print, PDFs and broadcast emails
  • Logo, hyperlink and company bio on the Conference website and app
  • Daily verbal acknowledgment as Gold Partner
  • Two (2) PDF brochures/flyers available for download from the Conference website and app
  • A banner on the Conference app home page
  • Organisation logo on the Partner page of the Conference app
  • Two (2) pull-up banners displayed in the catering area during the Conference (Partner to supply)
  • Two (2) app push notifications throughout the Conference –
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • One (1) company brochure or flyer inserted in all delegate satchels (Partner to provide insert) Inserts are subject to Organising Committee approval
  • 2 Full registrations including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately
  • Social media recognition

PLUS

App Sponsor

  • Three (3) x push notifications in the app – 1 each day
  • Two (2) x promotional videos included in the app
  • Logo displayed as a ‘splash image’ on the app welcome screen
 
$10,000
plus GST

SOLD - SILVER PARTNER – COFFEE CART
SPONSOR

Benefits

  • One 6mx3m exhibition booth in a preferred location including
    • White panel shell scheme booth
    • Fascia board with company name
    • One (1) Barista – additional baristas can be provided at cost
    • Up to 300 drinks per day
    • 2 x pull up banners (up to 1m wide) at the coffee cart (Partner to Supply)
  • Logo and acknowledgement as Silver Partner on all Conference materials including print, PDF’s and broadcast emails
  • Logo and hyperlink on the Conference website and app
  • One (1) PDF brochure available for download from the Conference website and app
  • Organisation logo in the Conference e-newsletter
  • Organisation logo on the Partner page of the Conference app
  • Social media recognition
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • One (1) company brochure or flyer inserted in all delegate satchels (Partner to provide insert). Inserts are subject to Organising Committee approval

PLUS

  • 1 Full registration including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately
  • Additional opportunities for brand recognition by providing branded coffee cups, napkins etc
 
$10,000
plus GST

SOLD - SILVER PARTNER – WELCOME
RECEPTION SPONSOR

Benefits

  • One 3mx3m exhibition booth including
    • White panel shell scheme booth
    • Fascia board with company name
    • Furniture package
    • 1x spotlight
    • 1x 4mp power outlet
    • 1x wastepaper basket
  • Logo and acknowledgment as Silver Partner on all Conference materials including print, PDF’s and broadcast emails
  • Logo and hyperlink on the Conference website and app
  • One (1) PDF brochure available for download from the Conference websit and app
  • Organisation logo in the Conference e-newsletter
  • Organisation logo on the Partners page of the Conference app
  • Social media recognition
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • One (1) company brochure or flyer inserted in all delegate satchels (Partner to provide insert). Inserts are subject to Organising Committee approval
  • 1 Full registration including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately

PLUS

  • Naming rights to the Welcome Function
  • Opportunity for an organisation representative to welcome delegates to reception
  • Pull up banner located at Welcome Function (Partner to supply)
 
$6,000
plus GST

BRONZE PARTNER – PLENARY SESSION
SPONSOR

Benefits

  • One 3mx3m exhibition booth including
    • White panel shell scheme booth
    • Fascia board with company name
    • Furniture package
    • 1x spotlight
    • 1x 4mp power outlet
    • 1x wastepaper basket
  • Logo and acknowledgment as Bronze Partner on all Conference materials including print, PDF’s and broadcast emails
  • Logo and hyperlink on the Conference website and app
  • One (1) PDF brochure available for download from the Conference website and app
  • Organisation logo on the Partner page of the Conference app
  • Social media recognition
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • 1 Full registration including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately

 

PLUS

  • Opportunity for organisation representative to introduce speaker
  • Organisation logo on the sponsored session introductory slides
  • Pull up banner displayed during sponsored sessions (Partner to supply)
 
$6,000
plus GST

BRONZE PARTNER – FIELD TRIP
SPONSOR

Benefits

  • One 3mx3m exhibition booth including
    • White panel shell scheme booth
    • Fascia board with company name
    • Furniture package
    • 1x spotlight
    • 1x 4mp power outlet
    • 1x wastepaper basket
  • Logo and acknowledgment as Bronze Partner on all Conference materials including print, PDF’s and broadcast emails
  • Logo and hyperlink on the Conference website and app
  • One (1) PDF brochure available for download from the Conference website and app
  • Organisation logo on the Conference website and app
  • Organisation logo on the Partner page of the Conference app
  • Social media recognition
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • 2 field trip registrations
  • 1 Full registration including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately

PLUS

  • Organisation logo on the field trip handout cover page
  • Organisation logo on the inside window of the field trip bus
$3,500
plus GST

CHARGING STATION SPONSOR

Benefits:

  • Organisation branding on the mobile charging station located next to the registration desk (Partner to provide)
  • Organisation logo on the Conference website and app
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • Organisation logo in the conference e-newsletter and email marketing
  • Full registrations purchased for $650 and social function tickets purchased separately
$1,000
plus GST

NOTE PAD AND PEN SPONSOR

Benefits:

  • Organisation logo (one colour) printed on the pad/pen (product to be supplied by sponsor)
  • Organisation logo on the Conference website and app
  • Organisation logo in the Conference e-newsletter and email marketing
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • Full registrations purchased for $650 and social function tickets purchased separately

*Please note: The pads and pens are supplied and paid for by the Partner following approval by the Organising Committee of the quantity, material and style.

Note pad and pens will need to be delivered to the venue by Friday 23rd June

$1,500
plus GST

DAY CATERING SPONSOR

Benefits:

  • Pull up banner located next to the catering stations during all breaks, on chosen day
  • Logo on the Conference website and app
  • Logo displayed in opening presentation and holding slides
  • Full registrations purchased for $650 and social function tickets purchased separately
$1,000
plus GST

SESSION SPONSOR

Benefits:

  • Organisation logo on the Conference website and app
  • Organisation logo displayed in opening multimedia presentation and holding slides
  • Opportunity to display a pull-up banner during sponsored session
  • Logo printed in the pocket program and in the app next to the sponsored session
  • Full registrations purchased for $650 and social function tickets purchased separately
$2,500
plus GST

EXHIBITION STAND

Benefits:

  • One 3mx3m exhibition booth including
  • White panel shell scheme booth
  • Fascia board with company name
  • Furniture package
  • 1x spotlight
  • 1x 4mp power outlet
  • 1x wastepaper basket
  • Access to lead management software
  • Opt-in delegate list including first name, last name, organisation, state and email address
  • 1 Full registration including social functions + additional full registrations purchased for $650 tickets to social functions can be purchased separately
$500
plus GST

Satchel Insert Sponsor

Benefits:

Company brochure or alternate item (pens, notepads, hand sanitiser etc) in each delegate
satchel which all delegates receive upon registration. Sponsor to supply.

*Item subject to approval by the conference organising committee

Satchel Inserts will need to be delivered to the venue by Friday 23rd June

Terms and Conditions | Sponsors & Exhibitors

Acceptance of terms & conditions

Conference Design Pty Ltd, members of the organising committee and the host organisation are collectively referred to as the Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By submitting a sponsorship and/or exhibition booking you are accepting these terms and conditions.

Acceptance of bookings

Conference Design will issue a tax invoice once a sponsorship and exhibition application has been submitted.

Any advertising is not an offer of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) & currency

All costs are inclusive of 10% Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD)

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of your sponsorship &/or exhibition booking

Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or postponement of the conference

The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

Disclaimer and charges

Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition floor plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces at physical conferences.

Correspondence

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under this one name and all correspondence will be sent to this person.

Allocation of exhibition space

Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. The Organisers may request a certificate of currency.

Indemnity

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of goods and services

The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition areas.

Custom stands

All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate list

The delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.  The list provided will exclude names which have not provided their consent.

Interactive exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the venue

Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.